Project Management and Internal Function Essay Example for Free

Project Management and Internal Function Essay The HRIS project is necessitated by two factors which support our business needs. One of these factors is the need to keep up with the demand for our product within the marketplace. The second factor is actualizing a business that works as hard for its employees as hard as the employees have worked for the business. Our business has increased by two fold in the last 18 months, which means that we must create a new way of doing business. As a result of this growth, we had to revamp the financial system, which has actualized its contribution through showing up as time savings achieved through automation. As a result of implementing the financial system, we received our return on investment six months earlier than anticipated. How does it get any better than that? It is with the same dedication that the HRIS project is being given life and endorsed by the stakeholders, which support this project. Description As a result of this growth, we have just completed the transition of incorporating the financial system and it has been a smashing success. This new growth demands of us that we do business a little differently now. It is our intent through this project to improve the employees’ workplace and space in addition to addressing the changes that come about from expansion. There has been a marked and appreciable demand for our products over the last two years. As a result of this growth, we now require a better way of doing business. The HRIS project will take an outside and inside approach in order to create the space for transition and a better way of doing business. The approximate savings through this project would be actualized within the two quarters alone. Objective The objective for this project supports our goal of achieving a more robust production environment for our customers in addition to providing a better environment for future growth for our employees. It is our intent to support this project in the following ways: 1. Payroll will be automated and this will produce a faster and easier way for the employees to be reimbursed or to make changes to the auto pay options. 2. Our employees will be in a better position to pursue and create a career track for them that aligns with their own goals. 3. The HRIS process will allow for more transparency in hiring for those on the outside. 4. Potential employees will be able to see and apply for open positions. 5. Management will be in a better position to ensure that the potential applicants are well-qualified. 6. Additional funding now available from the implementation of the financial system can fund more research and projects to improve the workplace. Success Criteria or Expected Benefits The success criteria came from the various stakeholders and sponsors. The CEO of the company, Rory Genhardt, commissioned a project manager to spearhead the HRIS project. The project manager conducted several interviews of various stakeholders and sponsors in order to obtain measurable project objectives. The reports disseminated will include information gathered from the individual SMEs. It is this information that was used to present information to the stakeholders, sponsors and participants through reports, presentations, written, verbal and oral communications. The expert judgment provided by these various individuals was invaluable. They are outlined for the HRIS project as targets. Specifically identified from the various stakeholders of the expected benefits of the implementation of this project are the â€Å"recruiting capabilities† and â€Å"succession planning† for the CEO. Per the HR Director, â€Å"vacation and sick time and sick leave linked to attendance instead of years of services†, in addition to â€Å"tracking of certification and education requirements† would be a benefit from the implementation. The VP of Marketing would receive benefit from the â€Å"employee database and the e-forms†. The VP of Finance would be appreciative of the â€Å"payroll capabilities†. The most beneficial aspects for the VP of Manufacturing would be the â€Å"performance review management and compensation capabilities†. â€Å"Position control† and the â€Å"recruiting capabilities† would be beneficial to the Plant Managers. Funding Some of the funding available for this project was generated per the information contained in the GenScoop newsletter. The CEO of GenRays states, â€Å"extra savings will fuel additional growth and expansion to the company, as we are able to fund more research and projects to improve our workplace.† In addition to the growth experienced from the total sales in the last quarter, GenRay is in a solid position to support funding for this project as stated by the VP of Finance with a contribution of $103,000. Should additional funding be required for this project, the Information Technology Director will be sought out as they have approximately $360,000 available for hardware and software upgrades in addition to technical staff being available for assistance. Major Deliverables The following deliverables contained in this project charter were derived from interviews with the stakeholders who said: âÅ"â€" The CEO requires that commencement of the project is to begin after the W2s are issued per a request from the CEO as time is critical for the introduction of this project. The actualization of this project will create more â€Å"research and projects to improve our workplace.† âÅ"â€" Per the executive sponsors and the CEO, there is a request to complete the project with all the system elements being functional before the year-end closing as the anticipated savings will provide company additional funding for RD projects on the horizon. This is an internal function of the project outcome and a desired product to the end user. âÅ"â€" In order to keep the project on schedule, incorporating compatible team members during the performing stage will help to keep the project running smoothly and decrease down time. This is an internal function of the project outcome. This deliverable creates a stable foundation for the commencement of the project. âÅ"â€" The VP of Manufacturing requires integration of the searchable performance feature so that managers can review potential candidates who can be selected for the management program. This is an internal function of the project outcome and a desired product to the end user. The phase in the project allows for the HR, Plant Manager, VP of Finance and Marketing to have access to and use this information. âÅ"â€" The Director of Human Resources requires an awareness of which team members require additional time to move through the forming, storming and norming stages. This is an internal function of the project outcome. âÅ"â€" The CEO requires that the software has recruiting capabilities. The information derived will screen qualified candidates who are applying for positions. This is an internal function of the project outcome and a desired product to the end user. The phase in the project allows for management to have access to and use this information. âÅ"â€" The CEO also requires an integrated computerized system, which tracks the performance review information, to include certifications, experience and educational requirements which can be used for succession planning. This is an internal function of the project outcome and a desired product to the end user. The phase in the project allows for the HR, Plant Manager, VP of Finance and Marketing to have access to and use this information. âÅ"â€" The Plant Manager from Manufacturing Site 1 requires a self-serve employee database which will track and update the information on each employee. This is an internal function of the project outcome. The phase in the project allows for management to have access to and use this information. âÅ"â€" The VP of Marketing requires the implementation of business forms which populate E-forms for the ease of inter-commerce for more standardized processes among the organization. This is an internal function of the project outcome and a desired product to the end user. âÅ"â€" The VP of Finance requires an automated self-service payroll in order to save time and money. This is an internal function of the project outcome. âÅ"â€" The Plant Manager from Manufacturing Site 1 requires analyzation of the position control of the data entered by salary, grade and job title so as to provide equitable compensation to the employees throughout the site. This is an internal function of the project outcome and a desired product to the end user. âÅ"â€" The Director of Human Resources requires a capability which mines the data contained within performance review data and training records in order to ensure that the proper candidate is matched with most compatible candidate. This is an internal function of the project outcome and a desired product to the end user. The phase in the project allows for management to have access to and use this information. âÅ"â€" The Director of Human Resources requires the capability of self-service of employee’s information, which is then used and approved by their management in order to streamline the hiring process. This is an internal function of the project outcome and a desired product to the end user. The phase in the project allows for management to have access to and use this information. âÅ"â€" The Director of Human Resources requires migration of the older databases in addition to streamlining the information received into a consolidated database to include financial, employee, vacation, benefits, training, education and certification. This is an internal function of the project outcome and a desired product to the end user. Acceptance Criteria Per the CEO of GenRays, the major acceptance criteria is, â€Å"The project must be complete with all system elements functional before year-end closing.† In addition to that the following criteria are: âÅ"â€" The CEO’s acceptance is that the actualization of this project will create more â€Å"research and projects to improve our workplace.† âÅ"â€" Per the executive sponsors and the CEO, the acceptance criteria for them is having all the system elements be functional so that the company will have additional funding for RD projects on the horizon. âÅ"â€" The CEO requires that the software have recruiting capabilities, the phase in the project allows for management to have access to and use of this information. âÅ"â€" The CEO also requires an integrated computerized system, which tracks the performance review information. This phase in the project allows for the HR, Plant Manager, VP of Finance and Marketing to have access to and use this information. âÅ"â€" HR requires incorporating compatible team members. This criteria creates a stable foundation for the commencement of the project. âÅ"â€" The Director of HR’s acceptance requires an awareness of which team members require additional time to move through the forming, storming and norming stages. This is an internal function of the project outcome. This phase ensures completion of the project without personnel complications. âÅ"â€" The VP of Manufacturing’s acceptance requires a searchable performance feature which allows for the HR, Plant Manager, VP of Finance and Marketing to have access to and use this information. âÅ"â€" The VP of Marketing’s acceptance requires the implementation of business forms. This is an internal function of the project outcome and a desired product to the end user. âÅ"â€" The VP of Finance requires an automated self-service payroll in order to save time and money. This is an internal function of the project outcome. âÅ"â€" The Plant Manager from Manufacturing Site 1 requires a self-serve employee database. The phase in the project allows for management to have access to and use this information. âÅ"â€" The Plant Manager from Manufacturing Site 1 requires analyzation of the position control of the data entered by salary, grade and job title. This is an internal function of the project outcome and a desired product to the end user. âÅ"â€" The Director of Human Resources requires a capability which mines the data. This is an internal function of the project outcome and a desired product to the end user. The phase in the project allows for management to have access to and use this information. âÅ"â€" The Director of Human Resources requires the capability of self-service of employee’s information. The phase in the project allows for management to have access to and use this information. âÅ"â€" The Director of Human Resources requires migration of the older databases. This is an internal function of the project outcome and a desired product to the end user.